GS Caltex Adopts Microsoft 365... "Enhancing Document Management Efficiency and Maintaining Security"

GS Caltex employees working at the Yeosu plant using the M365 system. (Photo by GS Caltex)

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[Asia Economy Reporter Moon Chaeseok] GS Caltex has decided to apply Microsoft's digital platform infrastructure 'M365' across the entire company, from headquarters to factories. This is to realize a 'deep transformation' that changes the way of working.

GS Caltex announced on the 15th that it will introduce M365 company-wide. This is to maximize work productivity and document management efficiency while maintaining high security. M365 is a comprehensive business cloud service that provides various digital work support solutions such as Outlook, Teams, OneDrive, along with strong security and device management functions, in addition to the office software product 'Office 365'.

GS Caltex has declared this year as the inaugural year for executing deep transformation, which means 'fundamental innovation', and is intensively promoting this in business and digital areas. The recently introduced M365 is also part of this deep transformation. Since early this year, it has been building a digital work environment through pilot operations.

After adopting M365, GS Caltex expects to create an integrated modern work environment to enhance productivity and efficiency. Modern work refers to a horizontal and future-oriented work environment that breaks away from traditional work settings. It is judged that creating a creative work environment for communication, meetings, documents, and security will improve workflows and dramatically increase connectivity between tasks. By establishing a collaboration system based on M365, it will be possible to safely participate in meetings in an AAA (Anywhere, Anytime, Any device) environment.

Additionally, GS Caltex has enhanced its document security system by applying the E5 license package, which has the highest level of security in Korea, to the M365 system planned for company-wide adoption. It manages work devices through an authentication system that verifies users, access locations, device information, and status to prevent sensitive internal data from leaking outside. Document creators will have the authority to track and recall documents.

Lee Jaejun, Head of GS Caltex Digital Transformation (DX) Center, said, "Through the application of M365 E5, we are building a secure 'AAA' environment," adding, "We will not only increase productivity by changing the way of working but also prioritize securing safety in customer service."

In the future, GS Caltex plans to design the security enhancement work to enable integrated management of other company services and expand the security system to detect and block external threats and apply it to cloud applications.

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